Workflows in this site

This topic describes the columns that appear in the list view of the Workflows in this site.

The following columns appear in the list view by default:

• List Name: Lists names of existing lists for the indicated site.

• Workflow Name: Lists names of existing workflows for the indicated list. Click the name to open the workflow.

• Workflow Type: Lists the workflow types of existing workflows by site and list.

• Modified By: Lists the name of the last designer or administrator of the workflow.

• Modified: Lists the modified dates and times for existing workflows. You can pick a date range (last 7 days, for example) from the drop-down menu.

• Version: Lists the publication status of existing workflows.

• ​Last Saved Version: Lists the publication status of the latest saved versions of existing workflows.

• Users can click on the ellipsis (...) to:
  • Edit: This feature will take you to the Workflow designer where you can add or delete actions to the workflow.
  • Preview: This feature allows you to view your workflow in its entirety.
    From this view, you have the following options:

    Export workflow: Exports the workflow to .nwf which can be reused in another site. For more information, see Import and export workflows

    Edit workflow: Displays the workflow in Workflow Designer, ready for editing.

    View statistics: Displays the statistics of the workflow executions. (Displayed after the workflow has run.) You can see how many occurrences, how many workflows are in waiting, and the average and expiration duration times.

    View history: Displays the history of the workflow such as Total Runs, In progress, Cancelled, Max. Duration. For more information, please see Viewing workflow history

    Schedule site workflows: Configures workflows to run automatically at a certain time. After selecting this option, click Add Schedule, and configure the fields as appropriate. For more information, please see Schedule workflows

    External Start URLs: Configures External Start endpoint URLs to automatically start your workflows in response to external events (applies to Site workflows). For more information, please see Use External Start

  • Statistics: This page allows you to view the statistics of your workflow. It shows basic information about the workflow. You can also see how many occurrences, how many workflows are in waiting, and the average and expiration duration times. Statistics can also be accessed from the Preview page as well.
  • Delete: Remove the workflow from your site. If you choose to delete the workflow, you will be unable to start new instances and any running instances will terminate.

To view workflows for the entire site collection, click View workflows for entire site collection.

Note: Site collection administrator privileges required to view.

Related information

Browse workflows

Workflows in this farm

Analyze and export workflow inventories