Inventory workflows

Enterprise Edition for Nintex Workflow 2016 is required for this feature.

This topic provides instructions for server farm administrators on accessing and viewing workflow inventories from the Workflow Inventory page. 

This page provides a holistic view of the location, depth and breadth of existing workflows across all site collections. As a farm administrator, you can view and filter workflow inventories based on site collection, site, list, or date. Inventories can be exported as CSV files.​

Note: The ability to view a workflow, list, site, site collection is based on your SharePoint administrator access permissions. For more information about permissions to perform the actions described, see Security Settings.​​

Here are some suggested next steps.

To access the Workflow Inventory page

1. On the the Central Administration Home page, click  Nintex Administration.

2. On the Nintex Administration page, click Workflow inventory.

   The Workflow Inventory page opens. The table view shows the name of the workflow including the description, who last modified the workflow, and what list the workflow is assigned to.

To locate and view workflows across all site collections

1. In the table view, click a column header, and select a value from the drop-down menu. The following columns appear by default:

   • Site (Site Collection): Lists the Site location of the workflow.
   • Site Name:  Lists the Site name.
   • List Name:  Lists names of existing lists for the indicated site.
   • Workflow Name: Lists names of existing workflows for the indicated list. Click the name to open the workflow.
   • Workflow Type: Lists the workflow types of existing workflows by site and list.
   • Modified By: Lists the name of the last designer or administrator of the workflow.
   • Modified: Lists the modified dates and times for existing workflows. You can pick a date range (last 7 days, for example) from the drop-down menu.
   • Version: Lists the publication status of existing workflows.​
   • Last Saved Version: Lists the publication status of the latest saved versions of existing workflows.
   • Last Run Time: Lists the last run date of workflows, so you can consider deleting them.

2. The list updates and displays the results. From this display, you have the following options:

   • To delete a workflow, click X (delete) next to the workflow. In the confirmation dialog, click OK.
   • To add or remove columns in the view, click Modify View. Select the columns that you want to show and click OK​​.

Related information

Analyze and export workflow inventories

Workflow Inventory page