Managing workflow actions

This page is used to manage the Nintex Workflow actions that are available to workflow designers for the current farm, site collection or site. Workflow actions can either be restricted by permissions or not be made available at all to all users by unchecking the workflow action.

To modify the settings for the web farm:

Navigate to SharePoint Central Administration.
In the Quick Launch, click on Nintex Workflow Management, click on Manage allowed actions.
By default, actions are accessible to all users. Permissions can be set individually for each action by selecting the workflow action's row and clicking the Edit permissions in the Ribbon.

To modify the settings for a site collection or site:

Navigate to the Site Collection or Site.
In the Site Actions menu, click on Site Settings.
In the Nintex Workflow Management group, click on Managed allowed actions.
To set permissions for a workflow action:

Select the workflow action's row, in the Ribbon, click on Stop inherting actions.

Edit permissions button will be enabled when a action row is selected.

To allow specific workflow actions to be used, check the boxes of the actions you want to appear in the Workflow Designer then click OK (not shown).

Note: If an action is not checked it will not be selectable in the workflow designer. If an imported workflow contains an action that is not allowed, the workflow cannot be saved or published.

Enforce allowed actions at run time

The Enforce allowed actions at run time option is available in the Global Settings from the Nintex Workflow Management section in Central Administration. When this option is enabled, a workflow that contains an action that is not marked as Allowed will cause the workflow to error. However, not all actions are affected by this option. Actions that don't apply to this option are actions that are native within Microsoft SharePoint Server 2010.