User Management: An Overview

Nintex RPA Authentication Method

User management in the Nintex RPA Platform depends on the authentication method selected at the time of Nintex RPA Server installation:

• Username & Password authentication – client applications will connect to the Nintex RPA Server using credentials configured specifically for the Nintex RPA platform and defined in Nintex Admin Tool.

  • User credentials can be created individually or imported from a CSV file.

• Domain authentication (Kerberos)– client applications (including unattended/attended robots, Studio, and Console) will connect to the Nintex RPA Server using network credentials defined in Windows Active Directory. When this method is used, users are initially synced into Admin from a user federation configured at the time of Nintex RPA server installation. Then, they will be automatically added according to domain rules the first time they access a Nintex client application.

  • When using the Domain Authentication method, users can also be created manually through Nintex Admin Tool, but this is not generally required.

User Roles

Each user of the Nintex RPA platform is assigned one or more user roles. These roles determine which platform component(s) each user is able to access.

User Role	Description
Attended Robot	A human end-user who will run automations on his/her desktop via the NintexAssistant client
Unattended Robot	A virtual user that will run automations without human intervention via the NintexRobot client (generally installed on a virtual machine)
Studio Developer	An automation developer who will record/create/edit automations in Nintex Studio.
Console View Only	A manager or user who will monitor and analyze unattended robot/task performance, but will not schedule or edit robot/task scheduling.
Console Manager	A Nintex RPA administrator who will schedule and manage unattended robot tasks using Nintex RPA Console Plus This could also be a user created in order to schedule and manage tasks via API call. Assign this type of user the Console User role, then tick the Supports API calls checkbox that appears underneath.