K2 Workflow Designer - Workflows

This content applies to legacy design tools (such as K2 Studio, K2 for Visual Studio, or the Silverlight-based K2 workflow design tool). If you have upgraded from K2 blackpearl 4.7 to K2 Five, these tools may still be available in your environment. These legacy tools may not be available in new installations of K2 Five. These legacy tools may also not be available, supported, or behave as described, in future updates or versions of K2. Please see the legacy component support policy for more information about support for these components.

The Workflows wizard screen enables a user to select an existing K2 Workflow Designer workflow that has previously been saved or deployed. The Workflows wizard screen is context sensitive and will display differently depending on the previous selection made.

Fig. 1. Workflows - Edit an existing Workflow

Fig. 2. Workflows - Reuse a shared/available Workflow

Fig. 3. Workflows - Reuse personal Workflow

Feature What it is
Look In Used to search for workflows in either Personal or Shared Workflows
Filter Type a search string workflow name in the Filter text box
Name Lists the workflows by name
Shared Lists whether the specific workflow has been shared
Reuse Lists whether the specific workflow has been made available for reuse
Status Displays the current status of the workflow. The available statuses are:
  • Saved - A Saved workflow cannot be allocated to a document
  • Deployed - A Deployed workflow is ready to be allocated as the workflow for a specific document or list
  • Locked - This workflow has been locked and can not be opened.  The Workflow Designer can unlock the workflow
History The History link opens a new screen that displays a historical list of the workflow versions saved, and then revert the workflow to one of those versions.  To revert back to an older version of the workflow, it is necessary to open the workflow and redeploy the workflow.  Click on the link to open the History screen