Scenario: 3 Recipients 2 Responses where 1 task is sent to an Out of Office recipient

To illustrate what happens in this scenario from an administrative perspective, you open the Task List in K2 Management. Here you're able to see how the task status changes as the recipients open and action the task. This is also a convenient way to track, test, and confirm the behavior of how you configured the scenario.For more information on how to access K2 Management see Accessing K2 Sites.

The workflow starts and sends a task to all the recipients. Nobody has opened the task and it is available to all. The Status for all tasks is Available. Even though Holly does not show as a Destination on the Task List, the task shows in her inbox because Dennis shared (delegated) his tasks to her while he's out of office.

Codi opens the task. Notice the status for Codi is Open. The task is still available for the remaining recipients, including Holly.

Codi actions and approves the task and her name no longer shows on the Task List. Notice that the task is still available for the remaining recipients.

Bob opens the task. Notice the status for Bob is Open and, for Dennis, it is Available.This means the task is also available to Holly.

Bob actions and rejects the task. Notice the status for Dennis is Available.

In this scenario, you configured the Voting Rule to wait for two approved actions. To see the voting rule in action, open the Activity Instance Detail report. Select the Reports tab and scroll down to locate the All Instances section of the Process Overview report. Select the link for the Active task.

On the Process Instance Detail report, scroll down to locate the Activities section. Click the Task link.

In the Participants section of the Activities Instance Detail report, notice that Codi approves, Bob rejects, and the workflow is waiting for another approve action.

Holly opens the task. Notice the status for Dennis is Open.

Holly actions and approves the task which completes the requirement for two approved responses. The task completes.

In the Participants section of the Activities Instance Detail report, notice that Holly approved the task.

Configure the Task step for this scenario by matching your task with the examples:

Task Tab	Configuration Details
Task	On the Task tab add two actions: Approve and Reject. For additional information, see Task tab.
Recipients	On the Recipients tab add Codi, Bob and, Dennis as recipients. For additional information, see Recipient tab.
Task Result Rule	On the Result/Voting tab configure the following: Select Custom for the Task Result Rule Customize the Voting Rule to wait for two approved responses   For additional configuration information, see Task Result Rule tab. For more information and scenario on Custom Voting Rule, see Task Results Rule - Custom Voting Rule.
Task Result Rule	In the Rules Designer configure the following: Approved path For this IF condition, add a Responses condition, select Number or responses and type 2. From the menu, select Approve For the THEN condition, select Approve For the ELSE condition, select Wait for Responses For additional configuration information, see Task Result Rule tab. For more information and scenario on Custom Voting Rule, see Task Results Rule - Custom Voting Rule.

When working with this type of scenario keep in mind the following considerations:

• When you select a task from your task list in K2 Workspace (Desktop), the status for the task changes from Available to Open. You take ownership of the task and it stays open in your name until you release, share, redirect, or action it. For more information see the Redirect, and Release scenarios.
• If you don't action an open a task, remember to release it so it is available for other recipients. For more information on how to release a task, see Release in the Task Action Bar section of the My Tasks topic.
• All recipients can redirect the task. Only two tasks can be completed because only two responses are required to complete the task.
• When you redirect the task you no longer see it on your task list. The task shows on the other person's task list and they can action it. If one of the remaining recipients actions the task, it no longer shows on their task list.
• When you share a task, the task stays on your task list but also shows on the other person's task list. The first person to open the task can take action on it and the task is removed from the other person's task list.
• When you sleep a task, it pauses or suspends the task for a period of time. The task does not show on your task list until the time specified elapses. You have no option to release this task until the time has elapsed. The task is still open in your name as you are the owner of it.
• When you use the custom voting rule and also want to specify a number or responses, always remember to make sure you have enough responses to cover all your voting rule actions. In this scenario you did not specified a specific amount of responses. Your voting rule needs two Approve actions to complete. This means you have enough responses to cover the actions.