Licenses

The Licenses node allows you to view and manage licenses configured on your K2 environment, manage the users associated with those licenses and determine if you have exceeded your license via the server usage report.

The licensing information described in this documentation is for administrative purposes. Licensing policies described here are for information purposes only and may be superseded by other legal documentation, agreements or the EULA. Contact your K2 representative or K2 sales representative, if you need assistance or more information regarding licensing and acceptable use policies.

Considerations

  • You must provide the system key when requesting a new license. Take care when copying the key, ensuring that no character is missed or extra space (treated as a character) is added to the copied string. If an incorrect digit is supplied or additional spaces are included, the system and license keys will be invalid.
  • The system key is found from the K2 configuration manager, or from the Licenses node of the Management site.
  • Adding, editing or deleting a K2 License requires a restart of the K2 service. In a farm environment, you can use the management site to configure the license once for the environment, but you will then need to restart the K2 service on each server within the farm environment to apply the licensing changes.
  • License keys can be obtained from Nintex Customer Central portal/
  • Keep backup copies of your license keys before making changes to your server's license.
  • If you are locked out of K2 Management due to a deleted or expired license, you can use the License Configuration page in the K2 Setup Manager to update your K2 license or contact Support for assistance.

Licenses

The Licensing view allows you to add, edit and remove licenses, users as well as reset validation counts, generate the license audit and server usage reports. The licenses view also displays the amount of users, workflows and forms that can be created with your license. Use the server usage report to compare your license with deployed K2 artifacts and determine whether you are within your license agreement.

Field Description
Add Add a new K2 license.
Edit Edit a license, for example updating an evaluation license to a full version.
Remove Remove an existing license.
Refresh Refresh the list of available licenses.
Reset Validation Count Perform a reset of the validation count to "release" licenses consumed by users who should no longer consume K2 licenses. (Used in conjunction with the Users tab)
Audit Report Generate a report on licensed users.
Server Usage Report Generate a report on usage data by month.

Users

The Users view displays users who's credentials are cached (users who have connected to K2). From this page you are able to remove a user from the list. Use the Audit Report feature to see which users are active and consuming your license.

The Users section only lists users who are cached.

Field Description
Remove Remove a selected user from the Users list.
Refresh Refresh the Users list, when users have been removed.
Audit Report Generate a report on licensed users.
Selected Filter Select a default or custom filter to applied to the Users list.
Quick Search Quick search using the default fields.
User Displays a list of all user names.
State

Users actively consuming your license.

Last Access Date The last date the user was active on the environment. To reduce the number of users consuming your license, you can remove users who have not logged in for some time or whose user accounts may have expired or been deleted in Active Directory.
Take care when removing users from the Users list as this may prevent a user from accessing K2 if all licenses are allocated.

Server Usage Report

The Server Usage report allows you to view the number of K2 artifacts, such as workflow definitions, process instances, activity instances, event instances, SmartObjects, forms and views deployed in your environment. The purpose of this report is to compare this number with your license agreement. You can use the license audit report and the server usage report to determine if you are compliant with your license agreement.

Considerations

  • All data displayed begins when you first activated your license
  • The data is also displayed in a cumulative format by month, allowing you to see how many new artifacts were deployed in that month. For example, let's say that in a previous month, 300 SmartObjects were deployed, and in the current month the count of SmartObjects deployed is 310. This means that 10 new SmartObjects were deployed this month.
  • Copying a SmartObject adds to the count of deployed SmartObjects.
Field Description
Export Data button Click the Export Data button to generate a PDF of the report
Refresh Refreshes the report
Month Displays the month of usage data
Workflow Definitions Displays the number of total workflow definitions
Process Instances Displays the number of process instances deployed
Activity Instances Displays the number of activity instances deployed
Event Instances Displays the number of event instances deployed
SmartObjects Displays the number of SmartObjects deployed
Forms Displays the number of forms deployed
Views Displays the number of views deployed