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Administer List Collaboration Apps

This section covers the administration of List Collaboration apps. The List Collaboration app has two administrative sections: Main Details and Reporting and Draft Items. As the K2 App administrator, you approve (or decline) new apps.

Each app has administration tools specific to the app type. If you are the app owner, open the app, then click Administration. Use the menu bar to access the settings you need.
Menu Bar Options

Reporting and Draft Items

You may want to share your list with other users. You can share the list and grant the level of control you want to share. By default, all users have full control over lists in the app. You may want to change this to View Only so people cannot change items added by others. Or, perhaps you want to grant one other user full control. To set up list sharing and permissions, click the Reporting and Draft Items link at the top of the page. You have three options plus a section for draft items:

Administration: Share your list with other users and grant permission levels. See Administer App for detailed information on authorization and information.
Reporting: Allows you to export your list data to CSV format. See Report on List Collaboration Apps for detailed information exporting your list data.
Add New Entry: Opens the new list item form.
Draft Items: If you saved a list item as a draft, the item appears in this section. You can edit and submit the item when you are ready to commit them to the list.

Authorization

By default, all users have full control over the list. This means all users can view the list, and add, edit, or delete all list items. To change the default authorization, highlight the level in the list, then click Set As Default Authorization.
Changing the default access to view only
Change Default Authorization

Administrators and Settings

From this page, you can invite users to share your application, save the application to the Favorites menu and add, edit or delete application administrators.

Invite Users

You can send an email to select users inviting them to use your app. This lets them know the app is live and ready for use. To begin, click Invite Users.

Edit the email subject line and message body. Select the request form link you want to appear in the email message. For the message recipients, enter a user name, then click Resolve. Click Add. Repeat this for each user you want to receive an invitation. When ready, click Send Notification.

You cannot add a group of users, such as Finance or Human Resources, to the list. To add multiple users, select and add them individually.

Each message recipient receives an email with a link to the request form.

You can also use the Specify An Email Address field to type an address. You can use this feature to send app invites distribution groups in your organization.

Favorites Menu

You can add apps to the Favorites section for quick access. The Favorites section appears on the Favorite Apps workspace. By default, the Favorite Apps workspace is hidden which means you have to make it visible to see the apps you've marked as favorites in this workspace. Note that the Favorite Apps workspace is a separate workspace from the Apps workspace, but you can easily toggle between the two by clicking the K2 logo and select the one you want.

You must be a K2 App administrator or the owner of the app to add apps to the Favorites section on the Favorite Apps workspace.

Application Administrators

You can add additional app administrators to give them ownership of the app. In the Administrators section, click Add. Enter the user name, then click Resolve. Click Save.
Add New Application Administrator