Application Form

Follow the steps below to create an application form in K2 Designer:

1. Design a form.
2. On the Layout tab, expand the Advanced section of the form properties.
3. Enable the Application Form property to make this form available in K2 Workspace (Mobile) apps and the K2 Workspace (Desktop) site. You can also enable the Offline Availability property if you want to allow offline use of the form in K2 Workspace apps. (These properties are not dependent on each other and a form can have one or both options checked. Typically, you may enable the Offline Availability property and disable the Application Form property for a workflow task form because you do not want the form available in the Forms folder in the K2 workspace app, but you still want to access the task form offline.)
   • Application Form: Shows the form in the My Forms folder in K2 Workspace (Desktop). When using K2 Workspace (Mobile) apps, the form is downloaded to the device and shows in the Forms folder of the app.
   • Offline Availability: Makes the form available for offline use in K2 Workspace (Mobile) apps. See the Offline Availability topic for more information about using offline forms.
     
4. Finish the form.
5. You can now access the form from the Forms section on the menu bar of K2 Workspace (Mobile) apps.

   iOS	Android

   
   And in the My Forms section of K2 Workspace (Desktop).
   

You can use deep links in conjunction with the K2 Workspace (Mobile) apps to link to specific locations (such as Tasks, Application Forms and K2 login pages). When you click a deep link the K2 Workspace (Mobile) apps will open that item directly, without requiring you to navigate to a specific form.

You can set up the following types of deep links:

• Link to the Task Detail Card
• Link to the Task Form
• Link to the Application Form
• Link to a K2 Server Login page

You can send deep links to users via notification emails (for workflow steps), in a normal email, by text message, from a website, or other ways that links are typically shared. When you tap a deep link on a mobile device, the targeted detail card or form opens.

Building a deep link

K2 deep links have a unique prefix made up of 'K2://', the public-facing K2 server address (the server you log into when using the K2 Workspace app), and the target detail card or form. For example: K2://m1.denallix.com/task/[task serial number]will open the task detail card for the specified task serial number.

Target Type	Deep link example
Task	K2://[server]/task/[serial_number]
Task Form	K2://[server]/task/[serial_number]/form
Application Form	K2://[server]/form/[system name] The application form deep link uses the form's system name, not the display name. Deep Link URIs do not allow spaces - substitute spaces in the form's system name with the + (plus) character.
K2 Login Page	K2://[server]/signIn When you tap a deep link that specifies a server and you are already logged in to the K2 workspace mobile app, you will be prompted whether to continue since you will be signed out. If there are outbox items or draft items present, data will be lost on sign out. If you choose to continue, you will be signed out and presented with the sign in screen for the specified K2 server.

If you build the deep link as part of a customized email notification within a workflow, you need to manually type in the URI, but you can drag the task serial number for a task or application form from the context browser, as shown in the following image: