An Example Scenario of Using a Reference Item

As a simple example, consider the following scenario:

You have a custom list in SharePoint with a “Created By” column and a “Comments” column
You want to update the comments column in all the list items that were created by a particular user - Henry

Implementation:

Configure an Item Reference Event:
1. Configure the Wizard to point to the relevant SharePoint list
2. Set up the mappings so that “Created By” equals “Henry”
3. You will also be required to create an Item Reference Field
Configure an Update List Item Event:
1. Select the “Update from Content Field” action from the Update List Item Event
2. Select the Item Reference created in the previous step as your Content Field
3. Assign a value to the “Comment” column

Execution:

When the process is executed, all the items created by Henry will be updated with the value supplied in the “Comment” column.

Also note that the Item Reference will only get populated at runtime, so each time a new process is started, it will go and resolve all items that were created by Henry, even if he has removed some of the items.