Create Library

This event is found in the SharePoint 2013 - Library Events node.

What does it do?

The Create Library event allows you to create a new SharePoint document library.

How is it used?

Libraries contain documents within SharePoint. In a business application, a workflow may upload documents associated with a customer order to a library so that all documents from that order can be found in the same place.

Specify the site where the library should be created by either using a reference created earlier in the workflow or by browsing to a site.

Field Description Sample Value
Site Use this option if a reference was created earlier in this workflow for the site. Click the drop-down list to select the reference name.
Site Collection If no reference is available, browse to the Site on a registered SharePoint site collection. The Site Collection field is populated with the default site collection.

Choose a site collection from the available site collections that have the K2 for SharePoint app registered. If there is only one it is auto-selected.
Subsite Specify a subsite if applicable. The correct value is important in order to get access to the appropriate site context. Type text or drop a field from the context browser.
Relative URL

The Subsite Relative URL is the URL from the SharePoint Main Site (Root) to the Subsite you want to access. The correct value is important in order to get access to the appropriate site context.

For example:

If you want to access a subsite created on the Main SharePoint Site, let’s say Root/Subsite 1, the Subsite Relative URL is Subsite 1.

 Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method property. Note that when a SmartObject Load method property is used, an input property is required for the correct data to load.
Use existing library on site if found If this is selected, and an existing library name matches the created library name, the existing library is used. Select the option.

Complete all required fields and any desired optional fields to specify properties for the library. A library reference can be created for future use in later workflow steps.

Field Description Sample Value
Name The name of the library.

Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method property. Note that when a SmartObject Load method property is used, an input property is required for the correct data to load.
Description The description of the library

Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method property. Note that when a SmartObject Load method property is used, an input property is required for the correct data to load.
Library Options
  • Display on Quick Launch: Adds the library to the SharePoint quick launch panel.
  • Allow folder creation: Allows the creation of folders within the library for further organization.
  • Enable versioning: Activate SharePoint version control, in which new library items are given a new version number, and old versions are archived.
    • Enable Minor Versioning: Allows for "dot releases" of documents, such as "version 1.3."
  • Hide Library: Hides the library in SharePoint.
 Select the required options
Template

Select or specify a SharePoint template to base the new library on. Templates determine the default views and organization of the library.

Select a template from the drop-down or click on the toggle button. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method property. Note that when a SmartObject Load method property is used, an input property is required for the correct data to load.
Create Library Reference

Create a library Reference for the new SharePoint library that is created. This reference can be used to identify this library later in the workflow. The reference must be unique for this library.

Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method property. Note that when a SmartObject Load method property is used, an input property is required for the correct data to load.