Delete Document

This wizard is found in the SharePoint 2013 - Document Events node.

What does it do?

The Delete Document event allows you to delete a document from a SharePoint document library.

How is it used?

A business application may delete a document after it is no longer needed.

Select the document reference or browse to a document.

Field Description Sample Value
Use a document that is referenced in this workflow

Use this option if a reference was created earlier in this workflow.

 Select the reference from the drop down list.
Browse to document This property is populated with the default SharePoint Site Collection.

Choose a site collection from the available site collections that have the K2 for SharePoint app registered. If there is only one it is auto-selected.
Continue if document is checked out If the document is checked out the workflow will continue and the document will not be deleted Select if required.
Continue if document is not found If the document is not found or no longer exists the workflow will continue and not error. Select if required.

If Browse to document was selected on the Specify Document page of the wizard, select the SharePoint library containing the document to delete.

Field Description Sample Value
Library Navigation

When the SharePoint Site Collection contains subsites, navigate to the required Library by double-clicking the subsite. Select the required library and continue the wizard.
Use the Root button to navigate to the Main SharePoint Site Collection.
Use the Up button to navigate on step back in the breadcrumb.
Library List Specify the SharePoint library where the document is to be deleted. Select a library.

If Browse to document was selected on the Specify Document page of the wizard, set the filters to determine which documents are to be deleted.

Field Description Sample Value
Filter Fields

Apply a filter by specifying values in one or more fields to identify the required item.

Type the value of the field, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.

On the Use Recycle Bin page, specify whether documents are to be recycled or deleted.

Field Description Sample Value
Send documents to the recycle bin?

Select if the recycle bin is to be used:

Yes: Deleted items are placed in the site recycle bin and can be restored. Note that if the SharePoint list or library exists on a subsite the deleted item is placed in the main site collection's recycle bin.

No: Items are immediately deleted and can not be restored.

Select from the radio buttons or toggle the button to type in a value. When toggled, the value is converted to a Boolean value, if the value cannot be converted it is set to false by default.

 Select the required option.