Variations

Role	Process variation ownership
Global process owner and Global process expert	Automatically inherited when you create a variation of a process Have edit rights for all variations Can be edited by a Promaster A Nintex Promapp system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site., Global process owner, or Global process expert, but they must be the same for all variations. Selecting a Global process expert for a variation is optional.
Variation expert	Required for each variation you create.

1. Navigate to a process.
How do I navigate to a process?
Complete one of the following actions:
• Use the Search box at the top-right of the main navigation bar.
• On the Home Page:
  • Use the Search box.
  • Click Recently viewed or My favourites.
• Click Processes > All Processes.
• Click Processes > Recently viewed.
2. Click and then click Create Variations.

Note: You can click the Edit > Summary tab to check the correct Global process owner and Global process expert are assigned to the variation.

3. Select the Variation Category.
4. Select the Variation.
5. Select the Variation expert.

Note: You cannot create a variation without a variation expert.

6. Click Create.

Note: You must create a minimum of two variations - convert a process to a variation and create an additional variation.

To add additional variations
1. Click Add variation.

   Note: The add variation button is enabled only if there are configured variations to be selected within the variation category.

2. Select a variation and click Add. You can also click Select All to create variations for all the options within the selected variation category.
3. Click Add.
4. Select the Variation expert.
5. Click Create

The variations will be created and you can edit them as required.

1. Navigate to the process.
How do I navigate to a process?
Complete one of the following actions:
• Use the Search box at the top-right of the main navigation bar.
• On the Home Page:
  • Use the Search box.
  • Click Recently viewed or My favourites.
• Click Processes > All Processes.
• Click Processes > Recently viewed.

2. Hover over the blue text next to the process title to view the process variations.
3. Click Edit variations

   The Edit Variations panel is displayed. Only a Promaster A Nintex Promapp system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site., Global Process Owner A user who has an overall responsibility for ensuring the variation of a business process is operating efficiently and is continuously improving. or Global Process Expert A user who edits the process and performs day-to-day process management on behalf of the Global Process Owner. This role requires detailed understanding of the process. can edit the following shared process data:

   • Title

   • Global process owner

   • Global process expert (optional)

   • Variation expert

   • Process group (Once saved, all process variations will belong to the selected process group.)

   • Additional groups

Note the following points for editing variation summary information:

• When a variation is created, it inherits the Summary section values of the process from which it is created.

• The fields listed in the Edit Variations panel cannot be updated from a variation's Summary section.
• If fields on the Edit Variations right-hand panel are updated, the changes must be saved and published and all variations will be published with the updated information.

• The following fields can be edited within the Summary section and changes made to these fields will not be reflected in other variations:

  • Reference no.

  • Objective,

  • Background

  • Search keywords

4. Click Procedure to view the variation procedure.
   
5. Click Edit to add procedure items to the variation.
   

Note: You can Undo/Redo changes by clicking Undo/Redo at the top right of the Edit page. All changes made within the current editing session can be undone or redone, but once you exit the editing session or save your changes, the ability to undo/redo those changes is lost.

6. Click Show Comparison to view variations of a process and copy activities from those variations using the comparison view.
   In the comparison view, the selected variation is displayed on the left pane. The variation you're comparing to is displayed on the right- hand side.

   Note: The first variation from the list of created variations is displayed as the variation to compare with. To change the selection, hover over the variation name next to Comparing to and select a different variation.  

   1. To copy an activity between variations and mark it as a shared activity, drag and drop it from the right pane to the left pane.
      indicates a shared activity. The number next to it specifies how many variations that item is linked to. Hover over to view the list of variations to which that activity is linked.
   2. Click Import all process items to copy all activities from the variation on the right-hand side.
Comparing variations

• To close the comparison view, click Hide comparison.

• You cannot edit the variation you're comparing to, which is displayed on the right-hand side of the comparison view.

• To make identification easier, when you hover over a shared activity, its placement is highlighted in both variations in the comparison view. The activity will also be highlighted in both variations when you edit a variation on the left-hand side.

• If a change to a shared activity is applicable only to one variation, unlink the activity so that it is no longer a shared activity.

• Changes to shared activities will be reflected in the variation on the right-hand side of the comparison view and will be displayed as pending updates once the changes are saved.

• You cannot edit a variation if a shared activity in the variation has been edited. You must first review and accept or ignore those changes.

• If you change a note, attachment, or role assignment in a shared activity and choose to ignore that change in a different variation, that change will only apply to the variation that was updated and it will be unlinked from the shared activity.

• If you reject a change to a task in a shared activity, the activity will no longer be a shared activity. It will be unique to that variation.

• Documents replaced in a shared activity will not be highlighted in the comparison view and the change will reflect in all variations where the shared activity is linked.

• New activities will not be shared. Editors must drag and drop the activity to another variation to make it a shared activity.

Edit shared activities

Compare variations