Exchange Online create calendar item

Creates a calendar item in Exchange Online. This action supports creating appointments and meeting requests.

To create a meeting request, add one or more attendees by specifying values for Required and/or Optional.

Note: This is an external action and may execute on servers running outside your data center Centralized locations used to house servers used by Nintex for remote storage, processing, or distribution of data. Nintex has a number of regional data centers available for Nintex for Office 365. For information about Nintex data centers and where your data center is located, contact your Nintex account or territory manager. region. Before implementing, consider performance and regional concerns where digital boundaries are an issue. For more information, see In-tenant and external actions.

Action settings

Do one of the following to open the Action configuration window:

Double-click the action.
Click on the action and then click Configure.

See Action configuration window for more information.

Field	Description
Subject	Specify the subject of the calendar item.
Location	Specify the location of the calendar item.
Message body	Specify the message of the calendar item in either plain text or rich text. Rich text supports HTML text formatting and does not include tables and images. Use the Rich Text editor to display formatted text, pictures, hyperlinks and HTML in a workflow action. Click in the email body area to enter or edit content. Due to some security enhancements done to the rich text editor some HTML tags are no longer supported. For more information, see HTML tags not supported . If no font is specified, then font is inherited from the platform used. For example, if an email is sent using Outlook, then its default font is used (typically Times New Roman).
Time zone	Specify a time zone to be used for the calendar item's dates. Default: UTC.
Start time	Specify the start time.
End time	Specify the end time.
All day event	Specify whether or not the event is an all day event.
Reminder (minutes)	Specify the number of minutes prior to the item's start time that the reminder will trigger.
Show time as	Specify how the time for the item will appear on the calendar. Free Working Elsewhere Tentative Busy Out of Office
Importance	Specify the level of importance of the calendar item. Low Normal High
Categories	Specify a collection or dictionary variable for the list of categories.
Private	Specify whether or not to make the item private.
Required	To make the calendar item a meeting request, use either Required or Optional to specify the list of required attendees email addresses by selecting a collection or dictionary variable.
Optional	To make the calendar item a meeting request, use either Required or Optional to specify the list of required attendees email addresses by selecting a collection or dictionary variable.
Request response	Specify whether or not to request responses to the meeting invitation.
Allow new time proposals	Specify whether or not to allow new time proposals from attendees.
Authorizing user	Important: Due to Microsoft deprecating basic authentication, the Username and Password fields in the configuration of this action has been replaced with the new Authorizing user field. If you have existing workflows using the old version of the action, you must add the action to your workflow again and reconfigure it. Existing workflows with the old version of the action will continue to run till basic authentication is deprecated by Microsoft. After it's deprecated the action will fail at execution if you don't replace and reconfigure the action. Specify an email address to receive the authorization request for the action. External email addresses can be used. What happens in the authorization process? When the action runs, an email with the below content is sent to the email address selected for the Authorizing user. From: notification@nintexlive.com Subject: Contains phrases "Nintex Live" and "Request authorization". Contents: Contains links to authorize or deny the operation. When the link to provide authorization is clicked the user is prompted to do the following: Log in to the external service. Allow Nintex Live to access the external service. Option to stop receiving future authorization requests for the service. What happens if authorization is not provided? If the authorizationis not provided for one of the following reasons, the workflow is suspended. The authorizing user denies the authorization request by: Clicking the deny link in the email received. Not allowing Nintex live to access the external service. The workflow is suspended with the error "The service request has been denied". Authorization is not provided within 7 days after the authorization request is sent. The authorizing user never clicks the authorize link in the email message. The authorizing user initiates the process by clicking the link but does not complete all steps. For example, the authorizing user logs in to the external service but does not complete the step to allow Nintex Live to access the external service. The workflow is suspended with the error "The service request has expired".
Exchange version	Specify the version of Exchange Online.
User to impersonate	Specify a user to impersonate. This allows an account with the appropriate permission to create an item in another user's calendar.
Calendar item ID	Specify a workflow variable to store the calendar item ID of the calendar item created.
Creation successful	Specify a Boolean variable to store whether or not the creation was successful. Returns "Yes" if the item was created successfully.

For more information about how to use Lookups in configuration fields, see Lookups in action configuration fields.